Welcome to Federal Programs and Grants!
Thank you for visiting the Federal Programs and Grant department of Adams 14. The Department of Federal Programs and Grants manages all Federal, State and private funding to assure funds are strategically used to support the education of all students in Adams 14 and are in compliance with all regulations.
What is a grant?
A grant is a sum of money given by a governmental or private organization to another organization or person for a specific purpose. In order to receive a grant, one must complete a grant application detailing plans on how the grant dollars will be used to achieve the specified purpose during the grant time period.
Once received, grant programming and funding must adhere to the approved plans, the grant time period, all applicable local regulations (including Adams County School District policies), and all fund regulations.
The Role of Grants at the Adams County School District 14
Grants at Adams County School District 14 fund specific targeted initiatives, provide support to specific populations of students, and assure all students are receiving a high-quality and excellent education.
Grant funds can be found at every school across the district, as well as in every central office department. The Office of Federal and State Grants with all schools and departments across the district to build high-quality programs to support all students.
The Department of Federal Programs works alongside of the Finance Department, along with the Budget Team. Together, Federal Programs and our Finance department work to strategically and compliantly build and manage a budget each year that best serves all students.
The Department of Federal Programs manages grants from various funders, including Federal, State, Private, and Other sources. In Fiscal Year (FY) 2019, over $9.6+ million dollars in grant awards were received by Adams County School District 14. The Department of Federal Programs worked to manage these dollars, strategically allocate funding, comply with regulations, and assist Program Managers in spending down these dollars.
In Fiscal Year (FY) 2019, over $7.9+ million in Federal Grants was received by the Adams County School District 14. Many Federal awards - including Title I, Title II, Title III, IDEA, and Perkins - flow from the Federal Government to the State, then to the Adams County School District 14. The majority of Federal grant dollars come from the major entitlement grants, or formula grants, determined by the demographics of Adams County School District 14 children.
State grants often fund state strategic initiatives or are received as targeted supports from the state.
Private grants come from a wide variety of funders and often support specific programs, research, or initiatives. While some private grant dollars are housed in the Department of Federal Programs, some private grant dollars are held in the Adams County School District 14 Education Foundation 501(c)3 fiscal partner.
ACSD 14 grant types Grants at Adams County School District 14 fall into two categories: Entitlement Grants and Competitive Grants
- Entitlement Grants: Entitlement grants, or "formula grants," are awarded based on student population. Applicants must apply to show the requisite need to receive funding and must submit plans demonstrating that the funds will adhere the specified grant requirements. There are 6 major entitlement grants that Adams County School District 14 receives - Title I, Title II, Title III, IDEA, Perkins and School Lunch.
- Competitive Grants: Competitive grants require applicants to submit applications or proposals to obtain funding. Grant funds are awarded based on the quality of the grant proposal submitted and the compliance of the proposal with the specified grant requirements.
The Department of Federal Programs encourages schools and departments to actively prospect and apply for grant opportunities. As a result, Adams County School District 14 has been awarded over $1.7+ million in Competitive Grant awards in FY18.
Focus Areas: Strategic Use of Grant Funds
Adams County School District 14 is committed to transforming the lives of all children through exemplary teaching in a world-class system of innovative, welcoming schools. We partner with the community, families and students to develop within every learner the knowledge, skill, and character to excel in college, career, and life.
Through grants, Adams County School District 14 strategically targets student, teacher, and school needs to provide supplemental supports and programming. All grants at the Adams County School District 14 can be categorized by focus area, which allows the Department of Education to monitor grant goals and outcomes, ensuring all strategic initiatives are being realized.
All grant proposals/applications must obtain internal approval before being submitted. Adams 14 grant application process is listed below:
- Applicant: identify grant you would like to apply for
- Applicant: submit online intent to apply form: Grant Interest form
- Adams 14’s Grant Review Team: Review and approve intent to apply form
- Applicant: complete grant proposal/application and submit to Adams 14 Federal Programs department
- Adams 14’s Grant Review Team Review grant proposal/application and submit to funder
Internal approval is required for every grant application, whether submitted by an individual, school or department. Internal review and approval assures that applicants have the necessary information to complete the grant proposal/application, the proposal/application is aligned to district priorities, that competing proposals are not being submitted, and that the proposal is a strategic decision for Adams 14.
The Department of Federal Programs and Grants encourages schools and departments to actively prospect and apply for grant opportunities
Grant Intent to Apply:
If you wish to apply to grant opportunities please complete the Grant Interest form. The Department of Federal Programs and Grants will contact you within 10 days with next steps and will be able to support you in your proposal/application process.
Grant Interest Form:
Download the Grant Interest form.
Adams 14 Internal Grant Review:
The purpose of the Grant Review Team is to review grant requests to ensure the grant has a positive impact on students, is aligned to districts strategic priorities, is sustainable, technology is supported, and view matching fund requirements (if applicable).
Once the Grant Interest form has been completed your submission will be sent to the Grant Review Team. The Grant Review Team will review your form and make a decision to move proposal forward to next step in our grant process. You will be notified of the Grant Review Team’s decision within 10 days of submitting the Grant Interest form.
Completing your grant proposal:
The Department of Federal Programs and Grants can assist with grant proposal/applications by providing key information, assisting with building a grant budget, budget review, and proposal/application review.
Obtaining Signatures, Letters of Support, and submitting your proposal:
Once your grant proposal/application is complete and two weeks prior to grant proposal/application due date submit your proposal to the Department of Federal Programs and Grants.
The Department of Federal Programs and Grants will facilitate obtaining any necessary signatures, review your proposal/application and work with you to determine next steps for submitting following our grants process. Grants over $50,000 require Board of Education (BOE) approval prior to applying for grant through a regularly scheduled board meeting.
Superintendent’s Signature on a Proposal/Application: The Department of Federal Programs and Grants will obtain all signatures. All documents requiring signatures must be submitted at 10 days prior to proposal/application due date. All proposals/applications must be submitted through the Grant Interest form and obtain approval to move forward from the Grant Review Team before signatures will be obtained.
Letters of Support: The Department of Federal Programs and Grants will obtain all signatures on Letters of Support from the Superintendent. Once the Grant Interest Form has been reviewed and approved by the Grant Review Team. All letters requiring signatures must be submitted 10 days prior to proposal/application due date.
Grant Management Process:
All grants applied to and received by Adams 14 including grants applied to by teachers, staff, schools, departments and programs follow the 4-phase grant process below.
The Department of Federal Programs and Grants works will grant applicants and grant managers to provide support through all four phases.
- Phase 1: The grant application process
All grants applied by Adams 14 must follow the grant application process. This process ensures that applicants have the necessary information to complete the grant proposal/application and the proposal/application is aligned to district priorities.
- Phase 2: Board of Education (BOE) approval
Once a grant has been received through an official award notification letter, our Board of Education (BOE) must accept the funds through a regularly scheduled board meeting. The grant is then set up in Adams 14’s financial system.
- Phase 3: Program Implementation
The program/grant manager will carry out the grant-funded project according to the funder-approved budget, narrative and grant outcomes/goals. The Department of Federal Programs and Grants provides support with program implementation.
Amending your grant budget:
Grant amendments, submitted to the funder, are necessary when there is a modification to the scope or the finances of the approved grant program or budget. Amendments must be approved by the funder prior to being implemented
- Phase 4: Closeout and Reporting
As the grant end date approaches The Department of Federal Programs and Grants will work with program/grant manager to prepare final programing reports level of attainment of their grant goals.
Compliant Use of Grant Funds
Adams County School District 14 has internal controls in place to assure that all grant funds are compliantly being used to best serve students, teachers, schools, and departments.
All grants managed by the Department of Federal Programs and State Grants comply with the Uniform Grant Guidance.
The Uniform Guidance (2 C.F.R. § 200) streamlines and consolidates government requirements for receiving and using federal awards so as to reduce administrative burden and improve outcomes. It was published in the Federal Register (79 Fed. Reg. 75871) on December 19, 2014, and became effective for new and continuation awards issued on or after December 26, 2014. The Office of Federal and State Grants, in partnership with the Colorado Department of Education, has created a Fiscal Policies and Procedures Manual detailing the policies and procedures to ensure compliance.
For more information, please see the following resources:
(insert uniform guidance, EDGAR, BOE policy and procedure manual here, coming soon)
Director of Assessment, Accountability and Federal Programs